Privacy Policy

Last updated 1 October 2026

Who we are

Leeds Gig Guide (leedsgigguide.com) is a free, non-profit guide to live music in Leeds. It is run by Not a thing. CIC, a community interest company registered in England and Wales (company number 15685867, registered office 176 Netheroyd Hill Road, Huddersfield HD2 2LZ). Not a thing. CIC is the data controller for the personal information described on this page.

Questions, corrections and removal requests: [email protected]. This policy covers leedsgigguide.com only. Not a thing.’s other websites have their own.

The short version

• We publish gig listings, and pages about the artists, venues and promoters behind them, using information that is already public. If you are one of them and want something changed or removed, email us and we will do it.
• If you create an account to look after your page, we store your email address and a record of the changes you make.
• We use Google Analytics to see which pages and links are used. We do not sell information about anyone, and we do not show adverts.

Information about artists, venues and promoters

To run the guide we collect details of gigs in and around Leeds, and of the people and places connected to them. Most of this is information that performers, venues and promoters have published to advertise their own events.

Where it comes from: venue, promoter and artist websites; ticket sellers such as Dice, Skiddle, Eventbrite, See Tickets and Resident Advisor; public Instagram accounts; posters and press releases; sign-up forms that acts have filled in for Not a thing. or for partner promoters; and details sent to us directly by venues, promoters, artists and readers.

What we hold: act names and, where an act performs under a personal name, that name; hometown; short biographies; links to public social media and music pages; posters, profile pictures and venue logos; and which gigs an act is playing, where and when. For promoters and venues we hold the business details they publish: name, address, contact details and links.

How we handle it: we use automated tools, including AI models, to read gig details out of posters and web pages. A member of our team checks every listing before it is published. Listings, venue pages, artist pages and promoter pages are public, so anyone can read them, including search engines and AI crawlers. We also reuse listings and posters in our own social media posts and in the monthly guide images we publish.

Why we are allowed to: UK data protection law lets us process this information because we have a legitimate interest in running a free public guide to live music, the information is already public, and publishing it is what the people concerned put it out for. We do not publish private contact details, and we do not publish anything about people who are not performing at, promoting or hosting a gig.

Your choices: if you are an artist, promoter or venue, you can claim your page (the “This is my…” link on it) and edit it yourself, or email us to have anything corrected or removed, including the whole page. We normally act within a few days and always within a month.

Information from visitors

Server logs. Our hosting provider keeps standard web server logs (your IP address, browser type and the pages you request) for a short time so we can keep the site secure and fix faults.

Google Analytics. We use Google Analytics 4 to see which pages are read and which ticket links and sample tracks are clicked, so we know what is useful. It sets cookies (named _ga and _ga_…) that give your browser a random ID. Google Analytics 4 does not store your IP address. You can block these cookies in your browser or with Google’s opt-out add-on, and the site works the same.

Sample tracks and embedded players. Artist and gig pages can play sample tracks. When you play a track, the audio or video comes from Bandcamp, SoundCloud or YouTube, and those services see your IP address and may set their own cookies under their own privacy policies.

The venues map uses map tiles from OpenStreetMap, which sees your IP address when the map loads.

Ticket and outbound links take you to other websites (ticket sellers, venues, social media). Their privacy policies apply once you are there. We do not sell tickets and do not see what you buy.

Accounts: page owners and our team

You only need an account if you look after a venue, act or promoter page, want to write a review or promo of a gig, or are part of our team.

What we store: your email address and name; your password, which is held by Clerk, our sign-in provider, and which we never see; if you sign in with Google, the name, email address and profile picture Google shares with us; the claim record for your page (which page, the code we sent you, the Instagram account or email address you confirmed it from, and any notes our team added); and a log of every change you make to your page: what changed, from what, to what, and when. If you write a review or promo, we store it with its photos and any notes our team sends you about it. Once our team accepts it, it is public, under the name on your account.

Why: to provide the account you asked for, to keep the guide accurate, and to stop people taking over pages that are not theirs. The edit log lets us undo mistakes.

Emails: Clerk sends sign-in codes from [email protected], and password resets and other account notices from [email protected]. The site sends its own emails from [email protected] through Resend: for example to tell our team a new review or promo is waiting, to tell you our decision on one you wrote, or to tell the owner of a venue, artist or promoter page that one about their gig has been published. We keep a record of each of these emails (who it went to, the subject, when, and whether it was sent). We do not send newsletters from this site.

How long: for as long as your account exists. Claim records and the edit log stay for as long as the page exists, so we can trace who changed what. Email us to close your account; we will remove it and your ownership of any page.

Telling us about a missing gig

If you send us a gig from the missing gig page, we keep the link, the details you gave (the gig’s name, date, venue, times, who is playing and the poster) and which account sent it. We read the page at the link to fill in what we can, and copy its picture to our own storage. Our team sees your name and email address with what you sent, and we email you once, when the gig goes on the guide.

How long: the gig itself joins the listings like any other. We keep the link and the details you sent while they help us decide which websites to read. If you close your account, we keep them but not who sent them.

Promoters and their gigs

If you run a promoter page, you can change the gigs your promoter is on, and add new ones. We keep a record of every change, and of every gig added: which gig, what changed, from what, to what, who made it and when. Our team can see it. The few lines you write about a gig are public on its page. A poster you upload is copied to our own storage, with the details a camera or phone stores in a photo (such as where it was taken) removed.

If you ask us to add your promoter to a gig, or tell us a gig has moved or been cancelled, we keep what you asked, which account asked, and our answer. Our team sees your email address with it, and we email you our answer.

How long: we keep these records so we can trace who changed what and undo mistakes. If you close your account, they stay, but no longer show your email address.

Opportunities

Anyone who runs a gig can post what they are looking for (an act, a DJ, an artist to fill a slot), and artists with a page on the guide can apply. We check a person’s first opportunity before it goes on the board; after that, theirs go straight up. Anyone can report an opportunity to us using the “Report this” link on it. So that link cannot be used to flood us with emails, the site counts the reports sent from each internet address for up to a day; the count is kept in the server’s memory and is not stored. If you add your email address to a report so we can reply, it goes only to our admins, in the email the report sends.

What we store: for an opportunity, what is being looked for, the dates, who posted it, and a poster or picture if one is added. If a link to the gig is pasted in, the site reads that page once to fill in the form and keeps its own copy of the page’s picture. For an application, the artist page used, a note to whoever posted it, and a contact email and phone number, seen only by them and by our team. If the gig date or the pay changes after you apply, we email you the new details. How long: an application is deleted twelve months after the gig it was for.

Promoters’ own forms. A promoter who runs their page on the guide can switch on a “Looking for artists” form of their own, open all year. An application to it holds the artist page used, the months the artist is free, any dates they mention, a note, and a contact email and phone number, seen only by that promoter and by our team. If the promoter answers that they are interested, we email the artist the promoter’s note and email address (the contact email on their page, or the one they sign in with), so the two can get in touch directly. How long: an application to a promoter’s form is deleted twelve months after it was sent, and one nobody answers closes after 90 days.

Email alerts. You can save a search (what kind of act, genre, pay and where the gig is) as an alert and choose to be emailed as each new match goes up, or in one round-up each morning. We keep the search and the address it goes to until you stop the alert, which every alert email lets you do in one click, signed in or not.

Notices. Anyone with an account can pin a notice to the board (looking for gigs, a band, a player). It holds what you write, a picture if you add one, where you are, and the email address (and phone number, if you give one) that goes to people who reply. When someone replies, they send a note and their own email (and phone, if they give one): we email the notice’s owner the note and the replier’s details, and email the replier the owner’s details, so the two can get in touch directly. Replying shares your details with the owner, and the owner’s with you. How long: a notice stays up for six weeks unless it is kept up; the notice and its replies stay in your account until you or we delete them.

Crew pages and credits. People who work on gigs and records (sound, photography, design and so on) can make a Crew page: a name, what they do, where they work, a short bio, pictures, and the contact details they choose to show. We keep our own copy of the pictures. A Crew page can add itself to a gig (“I worked on this night”) or to a release (“I worked on this release”); if a release is not on the guide yet, pasting its Bandcamp, SoundCloud or YouTube link reads that release’s details from the platform. Anyone can report a credit, which emails our team, and the same limits apply as for reporting an opportunity.

Messages you send us

If you email [email protected] or message @leeds.gig.guide on Instagram, we keep the conversation for as long as we need it to deal with your request. Email is handled through Google Workspace; Instagram messages stay on Instagram.

Who else handles the information

We use these companies to run the site. They process information on our instructions and under their own security commitments:

• Railway hosts the site and its database, on servers in the Netherlands.
• Cloudflare carries the site’s traffic, protects it from attacks and stores the images we publish (posters, logos, profile pictures).
• Clerk provides accounts and sign-in.
• Google provides Google Analytics, Google sign-in and the inbox for emails you send us.
• Resend sends the emails the site itself sends. It receives the address each one goes to and what it says.
• Meta runs Instagram, where we read public posts and receive messages.

These are US companies and some of them store data in the United States. Where information leaves the UK we rely on the UK’s adequacy arrangements for the EU and on the providers’ standard contractual terms for other countries. We do not sell personal information and we do not show adverts.

Cookies and browser storage

• Sign-in cookies from Clerk (__session and __client_uat) keep you signed in. They are only set when you sign in.
• Analytics cookies from Google Analytics (_ga and _ga_…), described above.
• Security: Cloudflare may set a cookie that tells real visitors from automated traffic.
• Your settings: your light or dark theme choice, and the page you came from (so back links work), are kept in your browser’s own storage and are never sent to us.
• Players: YouTube and SoundCloud may set cookies when you play a track.

You can delete or block cookies in your browser settings. Blocking them will sign you out and stop analytics; the rest of the site works as normal.

Your rights

Under UK data protection law you can ask us for a copy of the information we hold about you, ask us to correct or delete it, ask us to stop or limit how we use it, object to our use of it, and ask for a copy in a form you can take elsewhere. Email [email protected] and we will reply within a month. You can also complain to the Information Commissioner’s Office at ico.org.uk.

Children

The site is for everyone who goes to gigs, but accounts are for people aged 16 or over. We do not knowingly collect information about children beyond the public details of acts who perform.

Changes

If we change this policy we will update this page and the date at the top. Our Terms of Service are on a separate page.